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ILR submission calendar 2025/26

All Individual Learner Record submission deadlines for the 2025/26 academic year (R01–R14), with countdown to the next window, submission type, data period covered, and key notes for compliance teams. Bookmark this page and check it at the start of each month.

2025/26 submission windows

Return Deadline Data period covered Countdown Notes

Deadlines are indicative based on published ESFA schedules. Always verify against the current ESFA ILR Provider Support Manual before submission. Deadlines may be adjusted by ESFA during the year.

Key submission notes

  • R14 is the final return — all year-end data must be clean before this deadline. There is no R15 for corrections.
  • Submit early — ESFA systems can be slow around deadlines. Aim to submit 2–3 days before the published deadline.
  • Validate before submitting — run ESFA's Data Management Service (DMS) validation checks before upload to catch blocking errors.
  • Keep a submission receipt — record the date, time, and confirmation number for every submission window.
  • Learner starts from the current month must appear in the next submission window — do not hold new starts back.

Want ILR validation before every submission?

Prentice pre-validates learner records against ESFA rules continuously — surfacing errors before submission windows so MIS teams are not scrambling on deadline day.

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