Learner and programme details
- Learner ID, name, employer
- Standard code and start date
- Review number and review date
- Tutor and employer contact present
Apprenticeship progress review meeting template
A structured review template covering all mandatory fields, SMART target documentation, OTJ pace tracking, employer sign-off, and Ofsted evidence requirements. Designed for delivery teams running reviews at 8–12 week intervals across all programme types.
Mandatory review fields
SMART targets
Employer sign-off
Ofsted evidence
Published: 4 March 2026. Format: CSV workbook starter.
Fields included
Progress against learning plan
- KSBs targeted this period
- Evidence submitted and quality rating
- OTJ hours logged vs expected
- OTJ pace flag (on track / at risk)
SMART targets
- Previous targets: outcome and evidence
- New targets: specific, measurable, time-bound
- KSBs addressed by each target
- Target owner (learner, employer, tutor)
Employer and sign-off
- Employer input and concerns noted
- Safeguarding and welfare check field
- Learner signature (or e-sign confirmation)
- Employer signature and date
Recommended review cadence
- Schedule reviews at 8–12 week intervals from programme start — not less frequently than every 12 weeks.
- Involve the employer in every review, not just the learner and tutor.
- Set 2–4 SMART targets per review; carry forward any unmet targets with updated timescales.
- Flag OTJ pace concerns at the review — do not wait for the next review cycle to intervene.
- Store signed records for the full programme duration plus at least two years post-gateway.
What Ofsted inspectors look for in review records
- Evidence that the employer was genuinely involved — not just a signature at the end.
- SMART targets that reference specific KSBs, not generic development goals.
- Continuity between reviews — previous targets reviewed and outcomes documented.
- OTJ hours tracked with a running total, not just a note that learning has occurred.
- Welfare and safeguarding questions asked and answered at every review.
Want review records automated across your cohort?
Prentice generates structured review records from tutor input, tracks SMART target completion, and surfaces OTJ pace risks before reviews — reducing admin while improving Ofsted evidence quality.