Apprenticeship cohort risk estimator

Enter your cohort size and the percentage of learners showing risk indicators across OTJ, KSB evidence, and functional skills to get an overall cohort risk score, at-risk learner counts, and an estimate of how many gateway delays to expect. Use this for QA reviews, leadership reporting, and resource allocation decisions.

Cohort inputs

Total active learners

% behind on OTJ pace Learners more than 2 weeks behind expected OTJ rate.

% with KSB evidence gaps Learners with one or more KSBs under-evidenced for their programme stage.

% at risk on functional skills Learners not on track to achieve Level 2 maths/English before gateway.

% with overdue progress reviews Learners whose last review was more than 12 weeks ago.

Learners due at gateway in next 3 months

Cohort risk profile

Enter cohort data and click Estimate risk.

How to use this estimator

Run this monthly as a QA health check before leadership and quality team meetings.
The risk score is a directional indicator — use it to prioritise intervention, not as a definitive audit measure.
Any single risk category above 20% warrants a structured review of root causes and an action plan.
Cross-reference with individual learner risk flags in your e-portfolio platform to identify the specific learners behind each percentage.

Want live cohort risk visibility without manual data entry?

Prentice calculates OTJ pace, KSB coverage, functional skills status, and review compliance automatically — giving programme managers a live risk dashboard without spreadsheets or manual audits.

Book a demo OTJ hours calculator