Off-the-job training hours calculator
Enter a learner's contract hours, programme duration, and OTJ hours logged so far to calculate how many hours remain, whether pace is on track, and the weekly rate required to complete on time. Use this for individual learners or to model a cohort.
OTJ status
Total OTJ required
0 hrs
OTJ logged so far
0 hrs
OTJ remaining
0 hrs
% complete
0%
Weeks remaining
0
Required weekly rate
0 hrs/wk
Based on 20% of contracted hours as the OTJ threshold. Adjust break weeks to reflect planned holiday, sickness, and programme breaks.
How OTJ hours are calculated
- Total OTJ required = contracted weekly hours × 20% × (programme weeks − off weeks)
- On-track pace = OTJ logged ÷ weeks elapsed ≥ required weekly rate
- The 20% threshold applies to the contracted hours in the apprenticeship agreement, not total working time.
- OTJ must be recorded in the learning plan and signed off by the employer — logged hours without sign-off do not count.
- Use the OTJ tracker template to maintain a signed record for each learner.
Tracking OTJ across a full cohort?
Prentice gives delivery teams live OTJ pace visibility across all learners — flagging at-risk learners before they fall behind the 20% threshold, with automated tutor nudges and employer sign-off workflows.