US LMS total cost comparison tool
Model the true 3-year cost of your current LMS platform vs an alternative — including license fees, implementation, internal admin overhead, and hidden costs most teams miss. All figures in USD.
Load a preset to start, or enter your own figures:
Current platform
Annual license (all seats)
$
Year-1 implementation & setup
$
Annual support & professional services
$
Internal admin (hrs/month × $60/hr)
$
Annual price escalation (%)
%
Alternative platform
Annual license (all seats)
$
Year-1 implementation & setup
$
Annual support & professional services
$
Internal admin (hrs/month × $60/hr)
$
Annual price escalation (%)
%
Methodology note: License costs escalate annually at the specified rate. Implementation is a one-time year-1 cost. Admin overhead and support recur annually. Internal admin is calculated as: monthly hours × $60/hr × 12. The break-even calculation covers total switching costs (new implementation + year-1 new platform costs) vs annual savings rate.
Not just replacing your LMS — adding what it can't do
Switching to a lower-cost LMS handles the compliance and catalog problem. Prentice handles the manager productivity and AI adoption problem that no LMS addresses. The combination typically costs less than your current enterprise LMS renewal.