Childcare & early education · Expansion market
Licensing visits are unannounced, and they start with the staff files. Every educator has pre-service requirements, an annual clock-hour total and background check dates — and each one is a citation waiting to happen if the file has a gap. TIQPlus keeps the file complete without a filing cabinet.
For single centers, multi-site operators, franchise networks and Head Start programs
The problem
Almost never through negligence. Through the gap between how requirements accrue and how they are recorded.
Health and safety orientation, mandated reporter training, safe sleep practice, pediatric CPR and first aid, and a completed background check all have to be in place before an educator has unsupervised contact with children. When you are short-staffed, that gate is exactly where corners get cut.
The risk: a citation on the one file the inspector opens.Every state sets its own annual professional development hour requirement, and it accrues per educator on their own clock. Tracking that across a center — with part-timers, floaters and mid-year hires — is a spreadsheet that is out of date within a month.
The risk: a shortfall found at renewal, when there is no time left.Ratio pressure means people move between rooms and between sites. A floater covering an infant room needs the same clearances as the permanent staff, but is rarely tracked with the same rigour.
The risk: an uncleared adult counted in ratio.Certificates sit in a filing cabinet, hours sit in a state registry, background check dates sit in an email, and a CPR card sits in a photo on someone's phone. Assembling a complete file for an inspection becomes a scramble every single time.
The risk: hours you genuinely completed that you cannot evidence.How it works
Built around the two things licensing actually checks: the gate, and the hours.
Define pre-service items, annual hour totals, renewal intervals and health and background requirements per role — lead teacher, assistant, floater, director, cook — and per state or licensing jurisdiction.
Requirements that must be met before unsupervised contact are marked as blocking. The staff roster shows plainly who is not yet cleared, so scheduling does not have to guess.
Completed training adds to each educator's annual hour total automatically, itemised by topic and date. External training and uploaded certificates count alongside it.
Every educator's record shows pre-service, hours, certifications, expiry dates and policy acknowledgements in one place, exportable per person or per site.
The record
Assembled continuously, so an unannounced visit is a login rather than an afternoon of photocopying.
| Record | What it holds |
|---|---|
| Pre-service and orientation | Health and safety orientation, mandated reporter, safe sleep, shaken baby prevention, emergency preparedness and site orientation, with completion dates and the date cleared for unsupervised contact. |
| Annual clock hours | A running total against the educator's own requirement year, itemised by topic, hours and date, including externally completed training. |
| Certifications | Pediatric CPR and first aid, medication administration and food handling where required, with issue and expiry dates. |
| Background and health | Background check completion and renewal dates, plus health requirements such as TB screening and immunization records where your state requires them. |
| Qualifications | CDA, degrees, credentials and registry membership, held against the role each educator occupies. |
| Policy acknowledgements | Which version of the handbook, discipline policy or emergency plan each person acknowledged, and when. |
Who uses it
Know the file is complete before the licensing visit rather than during it, and see which educators still need hours before the year closes.
Compare compliance position across sites and spot the location that is drifting before a renewal is at stake.
Plan training around the hours people actually need, instead of assigning the same course to everyone.
Underneath
The requirement sets, evidence types and reporting above are configuration, not a separate product. The same platform runs learner, manager, admin and HR portals, generates training from your own documents, and exports the records you need.
FAQ
Yes. Requirement sets are defined per role and per location, so centers in different states carry their own pre-service items, annual hour totals and renewal intervals.
Yes. External training, conference hours and uploaded certificates can be recorded against an educator and counted toward their annual hour total.
No. State registries stay the system of record where your state operates one. TIQPlus is the internal record that keeps your staff files complete and lets you see the position across every educator at once.
Both depend on evidencing staff qualifications and ongoing professional development. Those requirements can be modelled the same way as licensing requirements, with the same hour banking and reporting.
They carry their own requirement set and appear on the roster with the same cleared or blocked status as permanent staff.
Other industries
Each sector we serve has its own reason to buy. See the one closest to yours.
We will model your state's requirements for each role, load your current staff list, and show you exactly where the files are complete and where they are not.
A working session, not a slide deck. We will map your requirements live and tell you honestly whether this fits.
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